Ulceby St. Nicholas C of E Primary School endeavours to ensure that all its pupils achieve success in their academic work, social relationships and day-to-day experiences at school. It is an inclusive community that aims to support and welcome pupils with medical conditions.

All children will experience illness in the course of their school careers, most commonly transient self-limiting infections, but some will have more chronic or longer-term medical needs that will require additional support at school to ensure they have full access to the curriculum and to minimise the impact of their medical conditions.

Staff working with pupils who have specific medical needs should understand the nature of children’s medical problems and will endeavour to work with the family and other professionals to best support the individuals concerned.

Managing medicines

On occasion, children may need to take medicines whilst in school. Some children are on long term regular medication for chronic conditions or may need to take emergency/as needed medication to treat a change in their underlying condition.

General Principles

The administration of medicine is the responsibility of parents and carers. There is no absolute requirement on teachers or support staff to administer medicines. However, medicines that are approved by the school, will be done so by a school first aider. Here are some guidelines:

Short-term illness

  • Non-prescribed medicines will not be allowed in school, (Including throat lozenges etc).
  • There are recommended times away from school to limited the spread of infectious disease. Please see HPA guidelines for this (http://www.hpa.org.uk/webc/HPAwebFile/HPAweb_C/1274087715902).

NB:  children who have had sickness and/or diarrhoea should be kept off school until 48 hours symptom-free.

Chronic illness/disability

Where young children or those with special needs require medication, adult support will be needed. Whilst responsibility for the medical care of children rests with parents and their health professionals, it may not be feasible for these individuals to come to school to administer medicines, and such repeated attendances could slow the personal development of a child.

Acute illness

Where prescribed medicines are to be administered at school, it is important that a written instruction should have been received from the parent or doctor, specifying:

  1. Name and class of the child.
  2. Medication involved.
  3. Circumstances medication should be administered.
  4. Frequency and level of dosage.

Training: teachers and support staff should receive relevant training and guidance via the School Health Service for non-routine administrations. Contact the School Nurse when required.

Giving regular medicines :

  • We encourage parents whose child is taking medication three times a day, to give it before school, after school and at bedtime. If a doctor has specified that one of the doses should be given at lunchtime and the parent/carer is unable to administer the dose, follow standard practice (see below).
  • If medicine has to be taken four times a day and a lunchtime dose is necessary, the standard practice (see below) is followed.

Standard Practice:

  1. The Parent/Carer MUST complete a Medicine Administration request form. This can be requested from the school office.
  2. Refer to this form prior to giving the medicine.
  3. Check the child’s name on the form and the medicine.
  4. Check the prescribed dose.
  5. Check the expiry date.
  6. Check the prescribed frequency of the medicine.
  7. Measure out the prescribed dose (parents should provide measuring spoons/syringes).
  8. Check the child’s name again and administer the medicine.
  9. Complete and sign the Administration of Medicine Record Form when the child has taken the medicine and the child should counter-sign. Also include the signature of a second adult witness.
  10. If uncertain, DO NOT give – check first with parents or doctor.
  11. If a child refuses medication, record and inform parents as soon as possible.

General medical issues

Record keeping

  • Enrolment forms – should highlight any health condition.

Medi-alerts (bracelets/necklaces alerting others to a medical condition)

As with normal jewellery, these items are a potential source of injury in games or some practical activities and should be temporarily removed or covered with sweatbands for these sessions.

Impaired mobility

Providing the GP or hospital consultant has given approval, children can attend school with plaster casts or crutches once a risk assessment has been completed. There will be obvious restrictions on games and on some practical work to protect the child (or others). This includes outside play. Some relaxation of normal routine in relation to times of attendance or movement around the school may need to be made in the interests of safety.

Exercise and physical activity

  • This school understands the importance of all pupils taking part in sports, games and activities.
  • Ulceby C of E Primary School ensures staff make appropriate adjustments to sports, games and other activities to make physical activity accessible to all pupils.
  • Teachers are aware of pupils in their care who have been advised to avoid or take special precautions with particular activities.
  • The school ensures staff are aware of the potential triggers for pupils’ medical conditions when exercising and how to minimise these triggers.
  • Should a child need to be exempt from P.E, a written note from parents is required. For long term conditions, a note from their GP is required.


The parents of a pupil at this school have a responsibility to:

  • Tell the school if their child has a medical condition.
  • Ensure the school has a complete and up-to-date Healthcare plan for medical conditions that require more complex and specific needs.
  • Inform the school about the medication their child requires while taking part in visits and other out-of-school activities.
  • Tell the school about any changes to their child’s medication, what they take, when and how much.
  • Inform the school of any changes to their child’s condition.
  • Ensure their child’s medication and medical devices are labelled with their child’s full name.
  • Provide the school with appropriate spare medication labelled with their child’s name.
  • Ensure medication is within expiry dates.
  • Keep child at home for 48 hours if they are not well enough to attend school.
  • Ensure their child catches up on any school work they have missed.
  • Ensure their child has regular reviews about their condition with their doctor or specialist healthcare professional.

Should you wish for a full copy of the Medical Policy, please contact the school office.